Job Description

Job Description

Our client is seeking an organized and dependable Event Assistant to provide administrative and coordination support for a fast-paced office environment. This 6-month contract role supports daily operations related to scheduling, event logistics, and general office coordination. The ideal candidate is detail-oriented, communicates clearly, and can manage multiple requests while working fully on-site. This position offers hands-on experience supporting operational processes and team initiatives in a collaborative setting. Candidates must be local to the Boston, MA area as this is a fully on-site role, five days per week.

Compensation: $24/h contract

*These salary numbers are not guaranteed, and take into account experience level, qualifications, and internal equity – potential offer may be outside of this range*

Responsibilities:

• Serve as the main contact for space availability, scheduling procedures, and event-related inquiries via phone, email, and in person
• Review, process, and approve space reservation requests and virtual applications with accuracy and efficiency
• Utilize event scheduling software to manage space availability, data entry, and request tracking
• Educate the community on event planning policies, procedures, and timelines
• Provide administrative support to department leadership and event planning staff as needed
• Assist with event logistics and coordination to support successful execution of programs
• Manage departmental signage, office supplies, and support marketing and promotional initiatives
• Coordinate scheduling and billing for weddings and similar events
• Oversee access card programming for spaces
• Administer mascot-related programming, including supervising and scheduling student staff
• Reconcile departmental cash vouchers and support basic financial tracking

Requirements:

• Minimum of three (3) years of administrative or related experience
• Entry-level experience supporting event coordination
• Strong attention to detail with excellent organizational and time-management skills
• Clear and professional written and verbal communication skills
• Proven customer service mindset with the ability to manage frequent interruptions
• Ability to work independently while contributing effectively within a team environment
• Proficiency with basic computer applications and office systems
• Associate’s or Bachelor’s degree preferred

Our Commitment to Inclusion & Belonging:

The Hollister Group is an equal opportunity employer. We welcome and encourage applications from people who are under-represented in their respective occupation or position.

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